MUSIC FESTIVAL STAGE PRODUCTION MANAGER + ARTIST LIAISON – SEASONAL POSITION

JOB SUMMARY:

JAZZ HOUSE KiDS seeks an energetic and experienced Music Festival Stage Production Manager and Artist Liaison to contribute to the planning and execution of events associated with, and leading up to, the 2022 MONTCLAIR JAZZ FESTIVAL at this highly regarded, award-winning community arts organization. The MONTCLAIR JAZZ FESTIVAL encompasses a Sponsor Mixer in June, a Soundcheck Series of two (2) concerts in July, a Block Party in August (full day single-stage event,) and culminating with a Downtown Jamboree of music and festivities in September (full day multi- stages event).


Reporting to the leadership of the festival, including the Director of Event Management and the Festival Producer, the Stage Production Manager + Artist Liaison will help ensure that the MONTCLAIR JAZZ FESTIVAL is produced at a high level of quality satisfying the requirements of all stakeholders.


The successful candidate will have the satisfaction of bringing the community together and advancing the mission of a growing, highly visible, music education and performance organization. Through these efforts, the organization will be able to continue to develop the next generation of music makers, community leaders and global citizens. This is an excellent position for a dynamic, organized, people person who enjoys working in a fast-paced environment.


PRINCIPAL DUTIES:

Work with leadership to plan and execute key logistical aspects related to concert and stage production of the MONTCLAIR JAZZ FESTIVAL. An overview of these responsibilities includes:


Project Management and Oversight
  • Maximize available resources, including time, staff, volunteers, equipment, and finances

  • Create and manage, protocols, production documents, milestone timeline

  • Oversee preparation, execution, and follow-up of stage load-in and out for all events

  • Liaison with all production related third-party vendor contracts and schedules including overseeing the creation of Stage Production Schedules and Scripts

  • Manage the building of plans for the stage production

  • Provide on-site leadership and direction for production days

  • Supervise a staff of coordinators and interns relating to stage production

  • Properly memorialize and file all protocols, records, and documents

Artist Relations
  • Manage timely and professional communication between MONTCLAIR JAZZ FESTIVAL and all artists and/or artist representatives

  • Manage production requirements for all artists (i.e., backline, stage plots, and rider

  • Receive and track all signed contracts, waivers, and protocols

  • Coordinate all day-of artist requirements

  • Oversee and coordinate all artist travel & itineraries and production schedule

  • Responsible for greeting artists and managing day-of artist movements

  • Work collaboratively with Stage Production Manager to create event-day binders

Livestream and Videography Management
  • Liaison between JAZZ HOUSE KiDS and contracted videographer for the Downtown Jamboree

  • Work with in-house team to coordinate a livestream (Facebook live), responsible for all equipment

Script Management
  • Work closely with Founder + President, Show Producer, and Script Writer to outline a script for both stages and successfully oversee the completion of the script process Stage and Production

  • Key point of contact with all outside contractors and vendors

  • Work with MONTCLAIR JAZZ FESTIVAL staff on guest artist relations and student and faculty performances

  • Manage MONTCLAIR JAZZ FESTIVAL production equipment inventory & distribution

  • Oversee JAZZ HOUSE KiDS student musician and headline artist backline and stage set up

  • Along with MONTCLAIR JAZZ FESTIVAL team, create run-of-show

Post-Festival Responsibilities:
  • Conduct post-event walk-throughs and inspections on the day after every concert

  • Oversee rental returns on site, inventory count, and storage of equipment and supplies

  • Develop a comprehensive post-event report and participate in post-festival debrief meetings

TIME COMMITMENT

  • This exciting opportunity is a seasonal position, independent contractor beginning as soon as the right candidate is identified and culminating on September 23, 2022.

  • This position will have increasing time requirements from 25 hrs to full time as the festival draw closer. In the weeks leading up to the festival, this position may be remote friendly.

  • Events: Additional hours needed to work MJF event (these hours are above and beyond the scheduled weekly hours)

  • The position involves some weekend and evening work in addition to regular office hours, attendance is mandatory at all special events comprising the 2022 MONTCLAIR JAZZ FESTIVAL:

  • Sponsor Mixer

  • June Date TBD

  • Soundcheck Series

  • Wednesdays July 13 + 27, 6pm-9pm (Rain Dates July 14 + 28

  • Block Party

  • Saturday, August 13, 12pm-10pm (Rain Date August 14)

  • Downtown Jamboree

  • Saturday, September 10, 1pm-9pm (Rain Date September 17)

  • This position cannot support vacations or time off due to the compressed time period of then position and the magnitude of the event, no exceptions.

QUALIFICATIONS:

  • Minimum of five (5) years large-scale concert/stage production or technical director experience, preferably at an arts organization

  • Minimum of three (3) years working with artists of multiple levels of celebrity.

  • Experience managing and/or organizing artists, staff, volunteers, and vendors with strategic oversight of logistics, with administrative, pre-production and on-site capacity

  • Excellent administration, negotiation and people management skills

  • Experience managing expenses and budgets, as well as using project management software

  • Exceptional time management, organizational skills as well as an ability to manage unexpected changes

  • Excellent computer skills, strong Google Suite (sheets, docs, + slides) proficiency

  • Exceptional communication skills, and comfort interacting with individuals at all levels,

  • Team player with a “can-do” attitude who work both collaboratively as well as independently, with creative thinking and problem-solving multitasking skills

  • A valid driver’s license is required.

  • Ability to lift 50lbs & able to endure long periods of time standing or moving frequently

  • Flexibility to accommodate an expanded work schedule in the weeks leading up to the MONTCLAIR JAZZ FESTIVAL is a must.


EQUAL OPPORTUNITY EMPLOYMENT STATEMENT:

JAZZ HOUSE KiDS is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you need assistance or an accommodation due to a disability, please let us know.


ABOUT JAZZ HOUSE KIDS:

JAZZ HOUSE KiDS has been swinging doors open for 19 years, and our emerging musicians are soloing and singing their way to greatness. We use America’s original musical art form to stimulate students’ creative self-expression, personal growth and collective engagement. JAZZ HOUSE KiDS does whatever it takes to build tomorrow’s community leaders and global citizens through jazz and keep our promise to serve all students regardless of their financial circumstances.

JAZZ HOUSE KiDS believes in jazz as an essential cultural expression to be celebrated through performance, education and advocacy. We use authentic jazz programming advanced by practitioners of the art form as a gateway to student achievement on and off the bandstand, boosting students’ academic outcomes, improving life skills, and increasing civic engagement.

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